Removing the Broadcast Email Distraction
August 7, 2010 Leave a Comment
Email can be one of largest distracters during the day. An email alert can easily divert your attention costing you valuable time to regain your focus on your primary task. Finding ways to manage your email effectively can make a significant difference in your level of productivity. Here is one tip to help with managing emails.
Broadcast emails are one category of email. They serve as one-directional communication to inform their recipients of such things like company announcements, status updates, and upcoming events. Broadcast emails require no response on the recipient’s part.
The trick is to identify this category of email and filter them into their own bin. By automatically sorting emails by bins you can review the emails during natural stopping points in your day such as the first thing in the morning or after lunch. This can help reduce the number of distraction during your day.
A large number of email services come with a way to filter and group your emails. Gmail uses labels and filters, Yahoo uses folders and filters, and Outlook uses folders and rules. A quick internet search for filtering mechanisms associated with your service will yield a variety of techniques and strategies for filtering and sorting your emails.
As you start to build your filters your goal is that no broadcast emails hit your inbox or pop-up on your email alert. I would also recommend that they remain marked as unread so you can quickly see if a bin has a new message. By applying automatic filters correctly you can cut down on a large portion of noise associated with email.
About adamrud
